microsoft outlook changing email signature

Match sender address in message: Select one of the following values:.Defer the message if rule processing doesn't complete: Optionally, defer the message if the rule isn't able to process the message.Stop processing more rules: Optionally, stop applying additional rules to a message after the disclaimer rule processes the message.Activate this rule on and Deactivate this rule on: Optionally, select a date-time range when the rule is active.Severity: Assign the severity level that appears in the message log.Rule mode: Leave the default value Enforce selected to turn on the rule immediately, or select Test without Policy Tips to log the results without actually adding the disclaimer to messages.On the Set rule settings page, configure the following settings:

In the Specify words or phrases flyout that opens, enter the words or phrases in the disclaimer, click Add, and then click Save.Select The subject or body and Subject or body matches these text patterns.Disclaimer text also supports the following tokens that use values from the sender:Ĭlick the Select one link to enter the fallback action if the disclaimer can't be inserted in the message.Įxcept if: To add an exception that prevents multiple disclaimers from being added in an email conversation, configure the following settings: If you'd rather put the disclaimer text at the top of the message, select prepend a disclaimer instead.Ĭlick the Enter text link to enter the text of the disclaimer.ĭisclaimer text can include HTML tags and inline cascading style sheet (CSS) tags. Or, if you want this rule to apply to every message that enters or leaves the organization, select Apply to all messages.ĭo the following: Verify Apply a disclaimer to the message and append a disclaimer are selected. In the Select recipient location flyout that opens, select Outside the organization, and then click Save.In the new rule wizard that opens, configure the following settings on the Set rule conditions page:Īpply this rule if: Select the conditions that identify which messages get the disclaimer. On the Rules page, click Add a rule, and then select Apply disclaimers. Or, to go directly to the Rules page, use. In the new EAC at, go to Mail flow > Rules. Use the new EAC to add a disclaimer or other email header or footer Visit the forums at Exchange Online or Exchange Online Protection. Having problems? Ask for help in the Exchange forums. To see what permissions you need, see the 'Mail flow' entry in the Feature permissions in Exchange Online article.įor information about keyboard shortcuts that may apply to the procedures in this article, see Keyboard shortcuts for the Exchange admin center. You need to be assigned permissions before you can perform these procedures. To connect to standalone EOP PowerShell, see Connect to standalone Exchange Online Protection PowerShell. To connect to Exchange Online PowerShell, see Connect to Exchange Online PowerShell. What do you need to know before you begin?Įstimated time to complete each procedure: 7 minutes.įor information about the Exchange admin center (EAC), see Exchange admin center in Exchange Online. We recommend testing all mail flow rules prior to setting them to Enforce. When you create the mail flow rule, you have the option to start using it immediately ( Enforce), or to test it first and logging the results. This ensures that the disclaimer is only added to the original message. To avoid multiple disclaimers being added in an email conversation, add an exception that looks for unique text in your disclaimer.

By default, mail flow rules are applied to incoming and outgoing messages.

If you want the information to be added only to outgoing messages, you need to add a corresponding condition (for example, recipients located outside the organization). For more information, see Create and add an email signature in Outlook on the web. Users can apply signatures to their own outgoing messages in Outlook or Outlook on the web (formerly known as Outlook Web App). To do this, you create a mail flow rule (also known as a transport rule) that adds the required information to messages. In Exchange Online organizations or standalone Exchange Online Protection (EOP) organizations without Exchange Online mailboxes, you can add an HTML or plain text legal disclaimer, disclosure statement, signature, or other information to the top or bottom of email messages that enter or leave your organization.

Microsoft outlook changing email signature